Best Productivity Apps


The market is full of productivity apps. It is difficult to recognize which apps will be helpful and transform your life. You can easily download application which will do nothing but waste your time. Good productivity app will help you to get organized, motivate you at work and save your time. These apps are the best for increasing productivity: 


This app is powerful daily organizer – it combines calendar, notepad, collaborative task management and daily scheduler. You can easily add more tasks using your voice or text input. If you tap on them they will be marked as completed. It is very simple and you will learn how to use it very quickly. has a “moment” feature. It shows your daily tasks in the morning, so you won’t be surprised during the day by a meeting or a deadline. You also have option to share some events or lists with your coworkers or anyone you want to. 




freedom-cover-imageFreedom is very interesting and innovative app. It has all basic features you need, but the creator adds one more thing – it will jolt you out of your time – wasting habits. The app will allow the way you are using your smartphone and will block certain apps or websites for some time or permanently. The block list can be created by yourself or you can let the app do that. The blocks can be scheduled in advance. You can also block Mac and Windows if you thing that blocking your smartphone is not enough. 




Cheerleader is special because it gives you extra motivation to help you to get through the day. The app sends different inspiring messages of your choice all day. You can choose the time when you want these messages to be sent. This is the best app for working motivation. 




Asana is made for group projects. It makes them easier because it creates a single space for project creation, deadlines, proposals, idea sharing and all other features which are important for a project. This app also has a solution for the problem of long, hard-to-follow email threads. You can use inn-app messaging feature to communicate with individuals or whole teams. If you want perfect project management and coordination you must download this application. 



Pomodoro Flow 


Pomodoro Flow app uses the famous Pomodoro technique. It was developed in Italy in the 1980s. The idea is to break work into 25-minute intervals with 5-minute breaks. Many apps are using this technique, but Pomodoro Flow is probably the best. It has nicr design and easy-to-use interface. 


Word, Excel and PowerPoint 


excel-word-pp-cover-imageMicrosoft’s Office suite is famous for desktop productivity and now you have the mobile versions of Word, Excel and PowerPoint. Each of these apps allows users to view and edit documents, spreadsheets and presentations. Services like OneDrive, Drive and Dropbox make the sharing easier. If you want to know more about Excel this article is the one for you: Advantages of Microsoft Excel.  


 Just Press Record 


This is recording app for iPhone, iPad and Apple Watch made for easy note taking. You can record by long pressing on the app icon. It can transcribe speech with support for many languages. Recordings are sorted by date and time and you can share them if you want to. The app works best on smartwatches. If you are considering buying one read these short reviews: Best smartwatches. 

Microsoft Teams Review


Microsoft Teams is part of Office 365 Enterprise and Business accounts. It is very helpful for engaging with your colleagues in real time because it has Office and Skype integration, robust message composition and many other things which we will discuss later. Bad things are that mobile app is not good enough and there is no snooze for notifications. 


Office 365 integration 


Teams let users to share and view documents from Office 365 apps like Word, PowerPoint, Excel and Outlook. Skype is very important for Teams’ users because you can schedule and make video conference calls from your office. Microsoft Excel seems to be the most important program because it is more than helpful when it comes to organization of work. If you are interested in using and learning Excel, read this article: Advantages of Microsoft Excel 

In comparison to Slack and Hipchat, Microsoft Teams is much better because these apps do not include any Office support and they rely on integrations that aren’t built by Microsoft. The downside is that Teams’ only requirement is to be an Office 365 customer with a Business Essentials, Business Premium or Enterprise E1, E3 or E5 plan. This means that small businesses can’t use it. Also, it can’t be used by people outside your organization either. Microsoft Teams uses Google Docs for collaborative writing. 


Notifications and alerts 


alerts-cover-imgThere are many ways to attract someone’s attention – you can ping other user by @ mentioning them or you can follow a specific channel for notifications which you find important. If someone mentioned you, you will see red badges which include number to show how many messages you have. They are positioned on the left side of the screen. Also, if someone mentions you, the red tabs will appear on the right side of threads. There is one drawback – the lack of timed snooze button. If you want to turn off notifications, you have to disable them in each of the settings. You can easily forget to re – enable them later. 





design-cover-imgMicrosoft Teams is well organized – you can find section icons on the left side, a list view of each section’s content in the middle and a view of that section in the central place. In Activity section you can see a stream of your alerts, respond to private messages under Charts or have group chats under Teams. 

There are some tools that exist as web pages but don’t have tab integrations. You can easily add them by using the Website option. This is especially important for Google Docs users because it allows you to add a link to an online document for group editing. 

The Conversation tab is helpful because you can keep track of responses. It also creates a lot of negative space is messages are entered from the compose box. The Files tab lets you access everything that people have shared. 




Communication-image-coverYou can be really creative – there are buttons for bold, italic and underlined text. You can highlight text, change the color and font size, use bullet and numbering… By putting an exclamation mark in message you will spot it as important. You can upload files also. 







Microsoft Teams include the ISO 27001 security management standard, the Health Portability and Accountability Act and e-discovery. 


 Mobile app 


Mobile apps are created tor Android, iOS and Windows Mobile. They really have to be improved because all you can do is to read and respond to messages. You can’t create teams or channels and you can’t upload files from your device. 


Funny things 


Microsoft Teams offers you a meme generator which you can use for creating different memes and adding text on top of them. Memes are sized for fast performance, not for full – screen view. There are also funny GIFs and emojis that can be used. 




This program is excellent solution for group working and group projects. It is offering collaborative tools, an easy file manager and funny things. It is not the best choice if you are planning to use it on your mobile device. It can provide great security. 


Advantages of Microsoft Excel


Microsoft Excel is part of the Microsoft Office suite. This program allows you to manipulate, manage and analyze data. Microsoft Excel gives you the tools to enable you to accomplish all you need. You can use it for business or for a personal database. It really has many advantages but we will talk about the main ones. 


Powerful analysis 



The Excel’s spreadsheets were upgraded recently so now you are able to analyze large amount of data. Powerful filtering, sorting and search tools are very helpful. If you combine these three tools with the tables, Pivot Tables and Graphs you can find whatever you are looking for quickly and easy even if you have thousands of data items, or more. You can use this program at home on low powered PC or at work on high powered laptop. For the best results you will need the latest technology. 


Working together 



The great news is that now we have the Excel Web App where you can work on spreadsheets simultaneously with other users. This innovation is excellent because it allows you to collaborate with others and to “brainstorm” your ideas. The Excel Worksheet is web based so you are no longer tied to your desk. This option is ideal for a businessman on the go or for people who just like to travel a lot. 


Easy and effective comparisons 


Very powerful analytical tools will help you to analyze data to discover tends and patterns that may be important. Microsoft Excel’s graphing abilities let you to summarize, organize and structure your data the way you want. 


Microsoft Excel Mobile App 


Nowadays, people use their smartphones, tablets and iPads all the time. Creating the app for these devices is a logical step. You do not have to bring along your laptop anymore. By these mobile devices you can manipulate or update data and view the spreadsheets immediately on your phone or tablet. 


Drawbacks of Microsoft Excel 



There are also some disadvantages we have to mention. It can be difficult to share because it requires extra software to be installed. It is not relational – there is the lack of true relational functionality. Using large amounts of data on the average PC will slow down or even freeze the PC.  

While you can use forms within VBA, the average user will not have much knowledge of VBA and not be able to incorporate functional forms into spreadsheets quickly. The Excel offers a good variety of graph capabilities but the customization of the standard formats and the combination of different data sets and types of graph is awkward and not intuitive. This is maybe the main disadvantage. 

Despite of these drawbacks, Microsoft Excel is amazing program and can be used for almost anything you imagine. You can use it for agendas, calendars, cards, charts, and diagrams, financial tools, forms, planners, reports, schedules, timesheets… There are many ways to learn Microsoft Excel. Which one will be most effective depend on you. You can buy books, attend training courses or find a mentor. However, the decision to start learning Microsoft Excel will be one of the best in your life. 

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